A lot of users are beginning to receive messages about their Outlook e-mail file approaching its quota of 500mb. If you are one of these people, you need to take action immediately or you may find yourself locked out of your e-mail. Go through a few commands in Outlook and you can determine where the bulk of your space is being eaten up so that you can take the appropriate action.
From the menu, click Tools, then Mailbox Cleanup. You will be presented with a Mailbox Cleanup dialog box. Click the View Mailbox Size button and a box like the one below will appear.
Click on the Server Data tab and look for the amount of kilobytes being used (inside the red box above). If you are not familiar with kilobytes, megabytes or gigabytes, just take the number of kilobytes displayed and divide it by 1,000. That gives you the approximate size of your file in megabytes. So, in the example above, the size of the file is approximately 10.8 megabytes.
As you scan down through the list, check out the Total Size numbers for each of your folders. You might see a very large number by one of the folders and you should begin to clear that folder out by deleting unneeded documents, saving attachments from those e-mails to your hard drive or by archiving older documents. Also, remember to empty your Deleted Items folder if it has documents in it. They are taking up space!
You are responsible for keeping your e-mail file under 500mb. You need to take appropriate actions based on your individual needs to accomplish this. Deleting documents, saving attached documents to your hard drive and setting up archiving are all ways to keep your mail file under control.
Please contact me at x2161 or otskeybi@shu.edu if you need assistance with any of these options.
